Podcast Pitch & Application

Last Updated: July 2, 2025 This Agreement is made between Concierge Medicine Today, LLC ("CMT"), a Georgia-based limited liability company, and any individual or entity participating as a podcast guest to discuss their organization or a related topic, hereinafter referred to as "Guest." This Agreement may also serve as a framework for participation by sponsors or advertisers, and shall apply equally to both audio and video recordings distributed across CMT’s digital platforms. 1. ACCEPTANCE & BINDING EFFECT By scheduling participation, submitting materials, or remitting payment for sponsored guest appearances, Guest acknowledges full acceptance of this Agreement. Submission of payment or participation is legally binding whether or not a physical signature is obtained. 2. SCOPE OF PARTICIPATION Guest may participate in podcast content including: Podcast interviews or guest segments (audio and video) Sponsored segments or discussion topics All participation is at the sole editorial discretion of CMT. CMT may use both audio and video recordings from the guest’s appearance in full or in part. 3. GRANT OF RIGHTS You irrevocably grant to CMT and its affiliates a perpetual, worldwide, royalty-free, sublicensable license to record, edit, use, and distribute your likeness, name, voice, image, biographical data, presentation, and any submitted content in all media now known or later developed. This includes—but is not limited to—use in: Podcasts Transcripts Audio/video clips Books, digital publications Internal or third-party training or educational materials YouTube and other video platforms Concierge Medicine Today-owned websites, digital properties, and social media channels Short-form video content including YouTube Shorts, Instagram Reels, and similar promotional formats 4. EDITORIAL CONTROL & INDEPENDENCE CMT retains full editorial discretion over all content. This includes: Selection and framing of interview questions Timing, formatting, or publication scheduling Final editing, inclusion, or removal of content Segmenting or repurposing into other content Guests waive all rights to preview, approve, or request edits to content before or after publication. No raw footage, partial segments, or recordings will be released under any circumstances. CMT reserves the right to publish the recording in full or in part on its owned and managed social media channels, web properties, and across all Concierge Medicine Today, LLC digital and email distribution platforms. 5. NO CREATIVE CONTROL BY GUESTS While talking points or background materials may be submitted, CMT is under no obligation to use them. CMT reserves the right to alter, omit, or expand upon any submitted material to maintain journalistic, legal, and editorial standards. 6. INTELLECTUAL PROPERTY & OWNERSHIP All recordings, transcripts, and derivative works produced by CMT are the exclusive property of CMT. Guests waive: Rights to residuals, royalties, or reuse fees Moral rights, including rights of attribution, approval, or integrity Any claim to ownership of content or recordings CMT may license or syndicate the content to third parties without notice. 7. DISCLOSURE & COMPLIANCE (FTC/LEGAL) CMT will disclose any sponsored nature of guest appearances per FTC regulations. Guest affirms that: All statements and representations are accurate, non-misleading, and legally compliant Any regulated product or service discussed is properly licensed or cleared (e.g., FDA) All necessary legal reviews are complete prior to submission 8. GUEST SUBMISSION REQUIREMENTS Guests must submit any relevant materials (bios, headshots, background information) at least 10 business days prior to scheduled recording. CMT reserves the right to delay or cancel participation if materials are not provided on time. 9. PAYMENT TERMS (IF APPLICABLE) Full payment is due before services commence Accepted forms: Check, Stripe, PayPal, or JotForm Payments are non-refundable once production begins Late payments accrue interest at 10% per month or the highest lawful rate 10. NON-DISCLOSURE & CONFIDENTIALITY If Guest is exposed to confidential information, they agree not to disclose or use such information without prior written consent from CMT. 11. INDEMNIFICATION & LIABILITY WAIVER Guest agrees to indemnify and hold harmless CMT, its employees, hosts, officers, agents, affiliated representatives, and partners from all claims, damages, liabilities, or legal actions arising from: Breach of this Agreement Infringement or violation of third-party rights Legal claims related to submitted or shared content Misrepresentation, inaccurate or false claims, misinformation, or defamation Any advice interpreted as professional, medical, legal, accounting, or otherwise regulated information CMT, its hosts, and affiliated parties are not liable for: Inaccurate information shared by the Guest Any perception or misinterpretation of shared information as professional advice Reputational harm, damages, or future legal exposure connected to published content This protection extends to both audio and video formats of the content. 12. LIMITATION OF LIABILITY CMT shall not be liable for: Indirect, incidental, punitive, or consequential damages Business or reputational loss Claims by third parties Underperformance of sponsored content CMT’s total liability is limited to the amount paid by Guest, if any. 13. NO PERFORMANCE GUARANTEE CMT makes no guarantees regarding: Audience size, reach, or engagement Clicks, sales, downloads, ROI, or lead generation Distribution platform performance or third-party hosting If metrics are shared, they are provided as a courtesy only, without warranty. 14. CONTENT & CONDUCT RESTRICTIONS Guests agree to: Use inclusive and respectful language Avoid discriminatory, offensive, defamatory, or unsubstantiated claims Not provide medical, legal, accounting, or financial advice during appearances CMT reserves the right to cancel or withhold publication of content at its sole discretion. 15. CANCELLATION & TERMINATION Cancellations must be made in writing No refunds will be issued within 8 weeks of a scheduled event CMT may cancel this Agreement if Guest violates terms or acts in a manner inconsistent with CMT’s standards or brand 16. NO OBLIGATION TO USE CONTENT CMT is under no obligation to publish, air, or reuse any recorded content. Participation does not guarantee public release. 17. GOVERNING LAW This Agreement is governed by the laws of the State of Georgia. Any disputes shall be resolved exclusively in the courts of Forsyth County, Georgia. 18. ENTIRE AGREEMENT This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions. Provisions relating to ownership, licenses, indemnification, disclaimers, and legal jurisdiction shall survive termination. 19. SIGNATURE & EXECUTION By submitting payment, scheduling an appearance, or participating in any podcast recording, you confirm that you have read, understood, and agreed to be legally bound by these terms.